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Getting started

This page is for the company owner or admin who just got their Vadiy invite. By the end, you are signed in, your team is invited, and you know how an order runs start to finish. Plan on about 15 minutes.

What Vadiy is

Vadiy puts material orders, approvals, RFQs (requests for quotes), service work, and invoices in one place. It is built by contractors who ran their own crews, so it works the way a job actually runs.

Accept your invite and sign in

  1. Open your invite email and tap the accept link. A page opens asking you to choose a password.
  2. Choose a password and confirm it. You land on your dashboard, signed in.
  3. Next time, sign in at vadiy.com with your email and that password.

Lost the invite email? Ask the person who invited you to send a new one, or use Forgot password on the sign-in page.

Invite your team

Open Admin, then Members, and invite each person with their email and a role. They get the same kind of invite email you did. The role decides what they can see and do:

  • Admin runs the account and can do everything.
  • Project manager approves orders and watches the budget.
  • Foreman orders material from the field.
  • Warehouse picks orders and stages the material.
  • Procurement buys material and deals with suppliers.
  • Service roles run service work: tickets, visits, and invoices.

Create your first project

  1. Open Projects and add a new project.
  2. Give it a name, a short code, and the job address. The code (like SSP1) becomes part of every order number on that job.
  3. Save it. Your crew can order against it right away.

The first order, start to finish

  1. A foreman opens the project on their phone and submits an order: the items, the quantities, a needed-by date, and where to deliver.
  2. The project manager sees it under Pending approval and approves it, or declines it with a reason the foreman reads.
  3. The warehouse picks whatever is already on the shelf.
  4. Procurement buys whatever the warehouse does not have.
  5. The material lands at the warehouse or the job site, and the order closes. The order's timeline shows every step with a timestamp.

Where the money lives

Purchase orders are how you buy: procurement cuts one when they order from a supplier. Invoices are how you get paid for service work: you build one from a closed service ticket, send it, and record payments against it. Only money roles (admin, project manager, procurement, and service manager) can see prices. Field roles never see a price, and the database itself enforces that, not a hidden button.

Get help

When the site refuses something, it tells you why in plain English. Every action is also written down in the audit trail with a timestamp, under Admin, then Audit. If you are ever unsure what happened, read the trail first. The answer is usually there.

What next: send your crew to For field crews and your office staff to For the office.